3-Step Meeting Scheduling in Google Hangouts
3-Step Meeting Scheduling in Google Hangouts
Hopefully you’ve never struggled to schedule meetings in dedicated conferencing software. However, if you have found conferencing platforms to be remarkably, unnecessarily, aggressively difficult to navigate, you’re not alone. Google Hangouts—which is part of the G Suite suite— can be a refreshing alternative to those who have had cumbersome practices with other implements.
Conferencing solutions can stir up many questions and frustrations for infrequent users simply attempting to schedule conference calls and meetings.
Common Conferencing Solution Frustrations:
- Too many options when scheduling: Recurrence. Time zone. File Attachments. Password assignment. Length of Meeting. Preferred audio connection.
- High cost driving inconvenience: Organizations often share a single account with one password, which periodically gets updated without communication to teams. Tracking down updated passwords wastes significant time. Additionally, there is often confusion about how numerous parties can book separate simultaneous meetings with the same account.
- Too many steps when joining: Come in Meeting ID. Come in dial-in code. Inject password. Mute computer audio. Each step feels badly slow and unnecessary when one has grown acquainted to today’s apps that are lightweight yet fully capable.
Scheduling Meetings in the Google Hangout App
Scheduling meetings in Google Hangouts is an entirely different practice. Hangouts feel nimble, yet produce the same movie conferencing abilities found in both GoToMeeting and Webex: Screen sharing, convenient volume of attendees, and an capability to conference with both colleagues and outward parties. It’s just lighter to do in Hangouts. Here is how you can schedule a meeting and include a Hangout movie talk in just three steps.
1) Schedule Meeting in Google Calendar
From within your Google Calendar, select a time and name your meeting:
You can set up a Google Hangout right from your Google Calendar
Two) Add a Movie Call (aka Hangout) to the Meeting
Open your meeting and click “Add Movie Call”:
Add a Hangout in one click from a meeting invitation.
Three) Add Attendees and Rooms
Add the people with whom you need to meet, and add conference rooms if you need them.
Include links to collective documents as needed, add attendees and rooms, and voila.
Now simply click the crimson “Save” button at the top left of the invite, and your meeting will be saved to your calendar and collective with your selected attendees and rooms.
The link to the movie call will be included in the meeting invite your collaborators receive. When the meeting time arrives, all attendees will simply click this link and begin talking through their screen cameras (or not if they don’t want to be seen) and built-in audio. No dial-in numbers, no audio PINs, and no scheduling different time zones.
For meetings or calls with ten or fewer attendees, the Google Hangouts app is a refreshing alternative to industrial-feeling, sturdy conferencing solutions. You can learn more about the utter G Suite suite here .